Information for Invited Exhibitors
The 39th Annual Coolidge Corner Arts Festival will be held on June 3, 2017 from 11am-7pm. The Festival will be held in the heart of Coolidge Corner along Babcock Street and the adjacent parking lot between Harvard St and John St. The streets will be closed to traffic. In addition to 100 arts and crafts booths, the festival will feature food trucks and acoustic/low key music.
The Coolidge Corner Arts Festival is a high caliber art and craft fair held once a year in the Coolidge Corner neighborhood of Brookline, MA. Characterized by a mix of urban and suburban neighborhoods, Brookline is bordered by the City of Boston on three sides. The average household income is $155,000. In addition to being a wealthy residential neighborhood, Brookline is home to many colleges and universities, medical institutions and large pharmaceutical/research companies. Considered Brookline’s downtown, Coolidge Corner is a vibrant commercial district that is easily accessible via the MBTA Green Line and bus system. There is street parking available and several parking lots.
100 juried exhibitors will be selected featuring exceptional work in 2-D and 3-D art, printmaking, ceramics, fiber, wearables, glass, jewelry, metal, leather, paper, photography, wood and mixed media. Only work made by the accepted artist or an associate under their immediate supervision will be accepted. There is no booth sharing. No mass produced buy-sell products or imports are allowed. Accepted artists may only exhibit work within their juried category and the quality of work must be consistent with their juried photos. Jewelry applicants must fabricate the majority of the components used in their designs. Jewelry that is assembled, strung or linked using commercially available beads and stones will not be considered.
Applications will close on February 15, 2017. Accepted artists will be notified on March 15, 2017. Booth fees will be due on March 22, 2017. There is a $10 non-refundable application fee. The booth fee is $150 non-refundable.
Applications for the 40th annual Coolidge Corner Arts Festival will open in January 2018.
The $10 application fee is due with your application. If you are accepted you will be notified by March 15, 2017. The card that you paid your booth fee with will automatically be charged onMarch 22, 2017 for the non-refundable $150 booth fee unless you inform us that you decline to participate. If booth payment is not made by March 22, 2017 the space will be given to another artist. We are now using the secure Stripe network to process credit cards. The arts festival does not store your credit card information.
Susan Lichter Jury Prize
The Coolidge Corner Arts Festival is pleased to continue the Susan Lichter Jury Prize in memory of our beloved committee member. The winner exemplifies the highest level of both art and craft and embodies Susan's spirit. The Jury Prize winner receives a free both for the current festival and an automatic acceptance for the following year.
CCAF Posters & Postcards
Promotional postcards and/or posters be mailed in mid-May and will feature work by the Jury Prize winner. A digital postcard will also be provided so that you may send an email blast to your own email list promoting the festival.
Tents, Displays and Weights
Artists are responsible for providing their own WHITE tents, weights, tables and all display materials. The spots measure 10x10 and will all be on pavement. Tent weights are required - a minimum of 40lbs per leg. There is no electricity available. No trailers, trucks, van, cars or other vehicles are permitted as booth displays.
Exhibitor Parking Pass
Download / Print the parking pass here.
Festival helpers will be on hand to provide temporary booth sitting to allow artists to visit restrooms or grab a bite to eat. Booth sitting will be limited to 15 minutes. Please plan to bring a helper if you require additional assistance in your booth.
Coolidge Corner Arts Festival Gift Certificates
A limited number of $25 gift certificates have been distributed to Babcock Street residents and lot parkers inconvenienced by the festival. If you are presented with a gift certificate, please accept it as if it were $25 and apply towards the cost of the item. Be sure to collect any amount over $25 directly from the customer. At the end of the show, present the gift certificate to committee member Lisa Clark and you will be reimbursed $25.
LOAD IN AND OUT PROCEDURES
**Traffic Alert** There will be lane reductions on the Mass Pike and Comm Ave. Please allow extra travel time!!
- GPS address is 50 John Street Brookline MA 02446
- Spaces 1-40 are located in the parking lot. Spaces 41-100 are located on Babcock St.
- Plan on bringing a dolly or cart.
- Arrive at your designated time.
- All cars must enter via John Street. You may NOT enter from Harvard Street.
- Unload your gear into your space as quickly as possible.
- Do not set up your tent or displays until after you park your car.
- Park your car. Be sure to place the Exhibitor Parking Pass on your dash (see parking info below)
- At the end of the show, a Load-Out pass will be required before getting your car
- Please review the procedures below very carefully!!
Parking Lot Exhibitors (Spaces 1 - 40)
Cars will only be allowed into the far end of the lot where the food trucks will be setting up. No cars will be allowed in the artist section of the lot. You will need to cart or carry your things a short distance to your assigned space.
Spaces 1 - 7 Park your car in the Food Truck lot while unloading (enter from John Street)
Spaces 8 - 14 Park your car on Babcock Street while unloading (enter from John Street)
Spaces 15 - 20 Park your car in the Food Truck lot while unloading (enter from John Street)
Spaces 21 - 26 Park your car on Babcock Street while unloading (enter from John Street)
Spaces 27 - 33 Park your car in the Food Truck lot while unloading (enter from John Street)
Spaces 34 - 40 Park your car on Babcock Street while unloading (enter from John Street)
Babcock Street Exhibitors (spaces 41-1000)
Park your car as close to your space as possible while unloading, and please try to keep the road clear for exiting vehicles. Enter Babcock Street from John Street. Do not enter from Harvard Street. GPS address is 50 John Street Brookline MA.
8:30AM - Spaces 41 - 54
8:50AM - Spaces 69 - 85
9:10AM - Spaces 55 - 68
9:30AM - Spaces 86 - 100
GENERAL PROCEDURES FOR ALL EXHIBITORS
Load-in will begin at 7:30 am when the streets are closed to traffic. No earlier. The Harvard Street end of Babcock must be kept clear until 9am to allow delivery truck access.
Enter the area only at John Street and Green Street or from John Street and Babcock Street. The Harvard Street end of Babcock is for exiting only. Set your GPS for 50 John Street Brookline MA. This will take you to the proper exhibitor entry area.
Please arrive promptly at your scheduled time and proceed to your designated load in zone. Load-in areas are in the food truck section of the parking lot or along Babcock Street, depending on your booth location (see above). If you arrive earlier than your scheduled time, you will be asked to leave and return at your designated time. We have a limited time frame and 100 vendors who need to set up - cars that arrive early or late will cause back-ups and delays for everyone.
Once parked in your designated load-in zone, check in with the market managers at the corner of John Street and Babcock Street. If needed, there will be a small staging area starting on John Street and continuing onto Babcock for cars waiting to access the loading areas. There will be staff directing traffic and to assist in locating your spot.
Once at your designated load in zone, you will have 15 minutes to unload. Do not set up tent, tables, or product at this time. Unload all of your items into your space only, not in the road or in your neighbor's spaces. After you have unloaded, leave the area and park your car.
Exhibitors should place the Festival Parking Pass on their dashboards and may park in any non-meter parking spot found on the surrounding streets. There are plenty of non-metered spots on Babcock (past the firehouse); Dwight; Pleasant (past the library); Stedman, Stetson, part of Green St., Centre, Shailer and Williams. Do not park in a metered spot as these should be left open for use by customers.
Tents are required to be weighted with at least 40 POUNDS PER LEG. This is to ensure that your tent is safely secured in the event of wind, and to protect yourself, your product, your neighboring exhibitors, and your customers. Any tents not properly weighted will be required to be taken down.
Your tent should be placed directly against your neighbor's tent. Please do not leave any gaps between tents, as all available space is needed to accommodate all the vendors. Even a gap of six inches can throw off the layout, resulting in vendors not being able to fit in their designated spaces. Be a good neighbor!
All cars should be out of the area by 10:15AM. The show begins at 11AM and ends at 7PM.
Exhibitors must remain open until 7pm when the show officially ends. Please do not begin breaking down before then. Please note you will need a load-out pass before you can bring in your car to the loading zones.
- Pack up your booth and break down your tent. Move all your gear to the back of your space.
- Once completely packed up, obtain a load-out pass from a volunteer (there will be several in the area).
- You will not be able to bring in your car until cleared to do so by staff. .
- Cars with load-out passes will be allowed on site after 7:15PM.
- Parking lot exhibitors will park in the food truck lot or on John St and dolly out.
- Babcock street exhibitors: please try to keep the road clear for exiting cars by parking as far inside your booth space as possible
We have 100 vendors who will all be breaking down simultaneously. Please be patient and considerate of your neighbors and be mindful of where and how you park. Thank you and have a great show!!
We ask that all artists represented at local galleries keep their pricing consistent with retail prices in those locations. In addition, we insist that all “seconds” be marked as such.
Jewelry applicants must make the majority of their work. Jewelry assembled exclusively from commercially available beads and components will not be allowed.
The organizers of the Coolidge Corner Arts Festival (CCAF) reserve the right to cancel the Festival in the event of an Act of God or other unavoidable circumstance. The right to cancel shall continue during the course of the Festival itself.
Artists assume all responsibility of risk for any loss connected to the reservation/use of space at the CCAF. The CCAF organizers and their respective organizations shall in no way be liable for damage to property or any other injury to any artist or other persons for whom the artist allows to use their space.
Artists agree to indemnify and hold CCAF and its agents, employees, officers and members of boards of directors harmless from any injury to person or property, including loss of life, associated with or arising out of the agreement hereunder. Artists shall indemnify and hold CCAF organizers, and all those listed above, harmless and shall pay damages, costs, expenses and reasonable attorney’s fees that my be incurred or paid by CCAF in connection with any litigation arising from your participation.
CCAF organizers reserve the right to dismiss any artist, or their agent, who have shown to have misrepresented merchandise on their application, without refund of the application fee or booth fee.